Project Roles and Management Improvements ProjectsNew
Managing your research projects and collaborating with your team just got easier. Atom now supports per-project roles, enhanced document tracking, and a dramatically improved mobile workspace.
Per-project roles: Assign members as "Admin" or "Principal Investigator" or "Collaborator" for each project. Admins have full editing and navigation access, while researchers get a focused view. Role selection is available during project creation, in the add members dialog, and from the project header.
Subtasks for required documents: Break down complex requirements by adding subtasks to any required document. Subtasks support file uploads, status tracking, assignment, and deadlines—just like main tasks. Progress is now visible at a glance with badges and collapsible lists.
Status tracking for documents: Every required document and subtask now features a "To Do"/"Completed" status selector. Completed items are clearly marked, and lists automatically sort to highlight what's left to do.
Task links and sources: Tasks now display source links with favicons, making it easy to trace requirements back to their origins. Attachments and links are shown in a dedicated section for clarity.
Mobile workspace overhaul: The entire project workspace and guide views are now fully responsive. Mobile users get streamlined action toolbars, improved interaction for assigning, uploading, and editing tasks, and better layout across all devices.
These updates make it simpler for teams to collaborate, track progress, and manage every detail of your grant applications—whether you're on desktop or mobile.
Eligibility 2.0: Faster, More Accurate Grant Matching Update
Eligibility matching has been completely reworked for both researcher profiles and grants, making recommendations and eligibility displays significantly faster and more reliable. Now, your profile's eligibility is extracted and updated automatically whenever you change your research interests or profile details. Grant eligibility requirements are clearly displayed, and matching is based on explicit criteria—not just page content.
Automatic eligibility extraction: Profile and grant eligibility are now extracted using AI and updated instantly on profile or research interest changes.
Clear eligibility panels: See eligibility requirements and your fit on both your profile and each grant's overview.
Faster, smarter matching: Grant recommendations and emails now use pre-extracted eligibility data for speed and precision.
Improved UI: The right-side panel on your profile page shows your eligibility; grants show clear requirement breakdowns and fit scores.
Better feedback: Easily provide missing info or feedback if a requirement isn't clear.
This upgrade means you’ll see more relevant grants, get better recommendations, and have a clearer view of your eligibility status across the platform.
Instant Researcher Dropdowns for Admins
Hide Grants from Recommendations New
Take control of your grant recommendations and email digests with the new hide grants feature. You can now easily remove grants that aren't relevant to you, ensuring your feed and notifications stay focused on the opportunities that matter most.
One-click hide: Instantly hide any grant from your recommendations, "For You" feed, and grant digest emails with a single click.
Undo at any time: Accidentally hid something useful? You can quickly unhide grants from your hidden list and restore them to your recommendations.
Personalized suggestions: Hidden grants help tailor the Atom algorithm to understand what areas you like and don't like, making your experience more tailored and efficient.
This feature helps you cut through the noise and focus only on the funding opportunities that fit your research goals.
Lightning-Fast Global Search New
Instantly search for grants from anywhere in Atom using the new global search shortcut. Press Cmd+K (Mac) or Ctrl+K (Windows) to open a quick search dialog, type your query, and jump straight to results—no matter where you are in the app.
Project Guide Workspace ProjectsNew
The Project Guide experience has been completely reimagined for both admins and researchers, making it easier than ever to create, edit, and use project guides for grant applications. Admins now have powerful inline editing, drag-and-drop organization, and a persistent chat panel, while researchers get a focused, actionable Guide view that keeps them on track.
Role-based Guide views: Admins access a Notion-like workspace with inline guide editing, drag-and-drop reordering of sections and documents, and instant updates across the project. Researchers see a streamlined, read-only Guide with a sidebar listing only their projects.
Drag-and-drop organization: Easily reorder Guide sections and required documents; changes are saved instantly and reflected everywhere.
Inline editing and enhancements: Admins can edit Guides directly in place, with improved printing, PDF export, and robust preservation of user-added content.
Unified chat experience: Chat is now a persistent side panel in all Guide views, with quick toggling and improved visibility for collaboration.
Improved navigation: Admins enjoy a project “hub” for operational management; researchers benefit from direct sidebar access to their grants and a clean two-tab layout.
Privacy Mode for Researchers New
Privacy is a primary concern at Atom. No one can view researcher data and information except research administrators at your university. Privacy mode takes this a step further, now letting researchers hide their research interests, search history, favorites, and grant visits from their research administrators, ensuring greater privacy and control over personal information within your University.
Privacy toggle in profile settings: Easily enable or disable Privacy Mode with a new toggle in your profile settings, with clear descriptions and confirmation toasts.
Admin activity feeds respect privacy: When Privacy Mode is on, your activity is excluded from admin search, favorites, and grant visit feeds.
Private badge and notifications: Your researcher card will display a "Private" badge, and admins see a privacy notice on your profile instead of detailed data.
This feature empowers researchers to decide exactly what information is visible to their institution’s admins.
Scheduled Sending for Faculty Invites AdminNew
Admins can now schedule bulk faculty invites to be sent at a future date and time, making it easier to coordinate outreach and manage onboarding. The new scheduling feature offers flexibility and control over when your team receives their invitations.
Schedule invites: Choose a specific date, time, and timezone for sending faculty invites, or send immediately as before
Batch management: View, reschedule, or cancel upcoming invite batches directly from the Recent Invites page
Improved admin flow: Confirmation dialog when sending invites without an admin selected, and enhanced UI for managing invite batches
Automated delivery: Scheduled invites are sent automatically at the chosen time, with reliable status tracking
This update streamlines faculty onboarding and ensures invites go out exactly when you want.
Guided Project Creation & AI Task Generation ProjectsNew
A brand new multi-step project creation wizard makes it easier than ever for admins to set up projects with the right structure, team, and tasks. The guided onboarding flow supports associating grants, defining project details, assigning roles, and customizing task generation—all with AI-powered suggestions.
Step-by-step onboarding: Link grants, enter project details, assign team members with roles (PI, Co-PI, Admin, Contributor), and configure task generation in a clear, progressive flow
AI-powered task generation: Automatically create project tasks based on category, with configurable detail level and assignment to specific roles or users
Draft projects & resume later: Start a project, save it as a draft, and finish onboarding when you’re ready—drafts are private until published
Flexible team management: Assign roles to team members and fine-tune who is responsible for each type of task
Review before launch: Preview all project settings and task assignments before finalizing
This new workflow saves time and ensures every project is set up for success from the start.
University-Level Task & File Templates
Projects Board Multi-View & UX Overhaul Projects
The Projects Board has been completely reimagined to help you manage your research projects more flexibly and efficiently. With new views and powerful filtering, it’s easier than ever to track progress, organize tasks, and collaborate with your team.
Multiple views: Instantly switch between board, list, and a new Gantt-style timeline view to visualize your projects the way you work best
Advanced filtering & search: Filter projects by assignee, department, funder, or tags, and use the new search bar to quickly find what you need
Drag-and-drop everywhere: Move tasks and projects between columns or along the timeline with smooth, intuitive drag-and-drop
Project editing & status control: Edit projects directly from the board, adjust statuses, and manage columns with simple dialogs
Personalized experience: Your preferred board view is now saved to your profile and remembered on every visit
Visual polish: Enjoy a refreshed, modern interface with improved loading states and clearer layouts
This update makes project management in Atom more visual, customizable, and user-friendly.
Interactive Analytics Dashboard AdminUpdate
The admin analytics dashboard is now interactive and modular, making it easier than ever to drill into your organization’s grant activity. Click any data point on the analytics chart to instantly filter all dashboard data to that specific date range.
Clickable chart filtering: Click on any data point to filter stats, leaderboard, and charts to that exact date range. A persistent reference line and badge make the selected period clear.
Modular dashboard components: The dashboard is refactored into dedicated sections for charts, leaderboards, stats cards, and active date range display. Each updates automatically as you interact.
Seamless teamwork: All dashboard sections stay in sync as you explore, with better performance and clearer separation of concerns.
URL-driven filtering: Selected date ranges are reflected in the URL, making it easy to share or bookmark filtered views.
Enhanced reliability: Under-the-hood improvements ensure data accuracy and smooth updates as you filter and explore.
Post-Deadline Grant Follow-Ups New
University Onboarding DashboardAdminNew
University admins can now easily monitor and track every step of the onboarding process for their institution. This update provides clear visibility into custom email domain setup, InfoReady integration status, and faculty onboarding progress, making it straightforward to ensure your organization is fully set up on Atom.
Step-by-step progress tracking: See the status of each onboarding task, from email domain setup to faculty list uploads, all in one place
Faculty onboarding templates: Access and download templates to streamline department assignments and faculty invitations
Bulk invites & department assignment: Easily invite multiple faculty members and assign departments in a single step
Automated notifications: Receive timely updates on onboarding progress and upcoming meetings
These enhancements help admins keep onboarding on track and ensure nothing gets missed.
Forecasted Grants Filter New
Grant discovery just got more precise. Users can now filter out "forecasted" (not yet active) grant opportunities from both the dashboard and grant search, helping you focus only on currently available funding options.
Admin
Update
Admin "View as Researcher" dropdowns are now lightning-fast and more accurate. The first 100 group members load instantly, and searching now covers all roles while always excluding yourself from the list.
Instant dropdowns: No more waiting—members appear as soon as you open the dropdown.
Comprehensive search: Find any group member, regardless of their role.
Self-exclusion: You’ll never accidentally select yourself when impersonating another researcher.
Consistent styling: Dropdowns look and behave the same across dashboard, Deep Research, and grant sharing dialogs.
This update saves time and removes confusion for admins managing large teams.
Grant Notification Emails New
Users who favorite a grant now receive email notifications when a forecasted grant goes live, ensuring timely updates. For federal grants that have been listed for a while as "forecasted", if you have favorited that grant, we email you the day the actual grant listing goes live ensuring you never miss an opportunity that has been listed!
Universal shortcut: Cmd/Ctrl+K opens search from any page
Seamless navigation: Search results update instantly and take you directly to matching grants
Time-saving workflow: Find and act on funding opportunities without breaking your flow
Project Collaboration Overhaul ProjectsUpdate
Managing projects and collaborating with your team just got a major upgrade. Atom now makes it easier to assign tasks, invite external collaborators, and keep all your project information organized and actionable.
Assign documents to team members: Project admins can now assign required documents to specific group members, making responsibilities clear. Assigned users see a dedicated "Your Assignments" section for quick access.
Invite external collaborators: Bring in colleagues from outside your organization as project guests. Easily invite by email, manage their access, and remove them when needed—all from the project member dialog or during project creation.
User-managed project links: Add, edit, and organize key links (with favicons and labels) right in your project header. These links are visible in both the workspace and guide view, and included in downloaded PDFs.
Smarter project access and navigation: Project and Discovery subscriptions are now managed separately, ensuring users only see what they're entitled to. Smoother login flows and clearer access states help everyone get where they need to go.
These improvements save time, reduce confusion, and make project teamwork seamless—whether you're working with internal colleagues or outside partners.
These Guide-focused improvements make it easier to manage complex grant workflows and keep everyone aligned throughout the application process.
Multi-Owner Onboarding Flow Update
Multiple research administrators can now join onboarding at once, streamlining onboarding for institutions and project teams. Each contact receives a tailored signup link, sets their password on a dedicated page, and is welcomed with a new onboarding experience.
Bulk invitations: Send kickoff emails to several new owners in one go—accounts are auto-created, and all receive personalized invites.
New password and welcome pages: Invite links now route to a dedicated password setup page, followed by a welcome screen and onboarding flow.
Improved tracking: Onboarding progress and invite counts are tracked at the group level, making it easy to manage large teams.
Enhanced UI: The kickoff email dialog supports adding/removing multiple contacts and gives clear feedback on which invites were sent.
This makes onboarding new organizations and departments much smoother and reduces manual setup.
Projects
New
Admins can now create and manage institution- or group-level templates for both tasks and files, streamlining project setup across your organization. These templates are automatically copied into new projects, ensuring compliance and consistency with university or group requirements.
Reusable task templates: Define tasks (with subtasks, labels, status, and deadline offsets) at the group or university level; these are auto-included in every new project
File templates: Upload files or link URLs as group-level resources, optionally attached to specific tasks, and have them copied into new projects
Easy management: Create, edit, or delete templates from the Projects Settings area; see group activity logs and control template visibility
Flexible toggles: Enable or disable institution-level tasks per group as needed
These enhancements help administrators enforce best practices and reduce repetitive setup work for new projects.
Never lose track of your favorite grants again! Atom now automatically checks in with users who favorited a grant after its deadline, asking if they applied. This helps you stay organized and gives the Atom team valuable feedback to improve recommendations.
Automated follow-up emails: Receive a quick check-in email two days after a favorited grant's deadline, with easy "Did you apply?" buttons.
One-click feedback: Record your application status with a single click, helping the platform learn your preferences.
No spam: Each grant only triggers one follow-up, and weekends are avoided for better timing.
Realtime Onboarding Sync AdminUpdate
Admin onboarding just got smoother and more collaborative. Now, when multiple admins are onboarding a team, all changes—including faculty list uploads, edits, and assignments—are updated in real time for everyone viewing the dashboard.
Live updates: See changes from other admins instantly, reducing confusion and duplicate work.
Collaborative onboarding: Multiple admins can now work together without needing to refresh or worry about missing updates.
Error prevention: Immediate feedback if another admin makes a change, helping teams avoid conflicting edits.
New filter toggle: Instantly include or exclude forecasted grants from your results using a simple sidebar toggle
Cleaner search experience: See only the grants that are open for applications, reducing clutter and confusion
Researchers Viewing Other Researchers On Grant Page New
What was an Admin only feature is now available to researchers as well. It is now seamless to discover and connect with other researchers at your institution who may be a good fit for the grant you are looking at. When viewing a grant, you can now see a list of researchers whose research interests overlap with the grant topic, making collaboration and networking easier than ever.
Overlapping interests display: Instantly view a curated list of researchers whose interests align with the grant you’re viewing
Quickly Reach Out: Click contact, and a pre-drafted email populates to that researcher with the grant information so you can quickly reach out
Group Logo Upload & Branding AdminNew
Admins can now upload a custom logo for their group, personalizing the Atom experience for all team members. Your organization's logo will appear in the sidebar and admin settings, replacing the default avatar.
Full logo management: Upload, preview, change, or remove your group logo from the admin settings page
Instant branding: The logo appears in the bottom left sidebar for all group members, enhancing team identity
This feature brings a more branded, professional feel to your team's workspace. Check it out on the Admin Settings page!
Launched a new public change log, allowing admins and researchers to stay up to date with the Atom Grants platform as it develops and new features are launched.
