California Institute of Technology AI policy
Varies by programChecked November 9, 2026
In short
For the Nancy Grace Roman Space Telescope Cycle 1 Call for Proposals, run through IPAC at Caltech and following NASA policy, any proposal material derived from generative AI must be described and cited in the References. Failure to disclose generative AI use will result in disqualification. Reviewers may not upload proposal content or review materials to generative AI tools.
For applicants
- For the Roman Cycle 1 call, any proposal material derived from generative AI must be described and cited in the References, including the program name, version number, date and time, and a short statement on how it was used. This does not count against page limits, and failure to disclose generative AI use will result in disqualification.[1]
For reviewers
- Roman Cycle 1 reviewers are forbidden from uploading proposal content or review materials to generative AI tools, because this violates the confidentiality of the review process.[1]
Sources
- [1]Proposal Templates - Roman User Documentation
IPAC / Caltech
“Thus, any material contained in the proposal that is derived from GAI must be described and cited, e.g., the name of the program, version number, the date and time, and a short statement on how the GAI was used. This information must be included with the References and does not count against the page limits. Failure to disclose the use of GAI will result in disqualification .”
“Reviewers are forbidden from uploading proposal content or review materials to GAI tools, since this violates the confidentiality of the review process.”
This page summarizes published guidance and is not legal advice. Policies change, and a specific solicitation can add its own rules, so confirm against the funding announcement before you apply. See every funder's AI policy.