German Research Foundation AI policy

For applicants

• The use of AI is generally permitted when preparing a funding proposal and does not affect how the proposal is assessed.[1]
• Applicants must disclose AI use in a manner appropriate to academic standards, specifying which generative models were used, for what purpose, and to what extent.[1]

For reviewers

• Reviewers may use AI systems in preparing reviews only in a supporting capacity. All substantive judgements on the funding recommendation rest solely with the reviewer.[2]
• Reviewers may use AI systems only where confidential proposal content is not processed without oversight, stored, or used for purposes other than the review.[2]

Sources

1. [1]

   AI in Proposal Preparation

   German Research Foundation (DFG)

   “The use of artificial intelligence (AI) is generally permitted when preparing a funding proposal. In the review, evaluation and decision-making process, the use of AI does not affect how a proposal is assessed.”

   “The use of AI systems must be disclosed in a manner appropriate to academic standards. “Disclosure” currently means specifying which generative models were used, for what purpose and to what extent, for example in summarising the state of research, developing a research method, analysing data or generating hypotheses.”

2. [2]

   AI in the Review Process

   German Research Foundation (DFG)

   “The use of AI systems in the preparation of reviews is therefore permitted only in a supporting capacity. All substantive judgements regarding the funding recommendation rest solely with the reviewer.”

   “AI systems may be used only where care is taken to ensure that confidential content of funding proposals is not processed without oversight, stored, or used for purposes other than the conduct of the review process.”