Novo Nordisk Foundation AI policy

For applicants

• The Foundation's Policy on Ethical Use of AI explicitly covers grant applicants and recipients, along with personnel funded by its grants.[1]
• Using AI does not reduce or transfer your responsibility. You remain fully accountable for all materials created with AI assistance.[1]
• The policy's guiding principles ask everyone it covers to be transparent about when and how AI is used in decision-making processes, and to protect data privacy, confidentiality and intellectual property when using AI.[1]

For reviewers

• Committee members and peer reviewers must not use any AI tool to replace their own expertise and judgement, or in any way that may breach confidentiality, privacy or intellectual property obligations relating to grant applications.[1]
• Prohibited uses include using AI to evaluate, assess, score, compare or rank applications, and uploading or otherwise disclosing any application content to an AI tool.[1]
• Reviewers may use AI to access information or improve language (for example grammar of text they wrote), as long as no application content or confidential or personal information is entered and the AI does not substitute for their evaluative judgement.[1]

Sources

1. [1]

   Data Ethics and AI Policy (Policy on Ethical Use of AI)

   Novo Nordisk Foundation

   “this policy covers grant applicants and recipients, personnel funded by NNF grants, members of NNF committees, peer reviewers”

   “Your use of AI does not diminish or transfer your responsibility – you remain fully accountable for all materials created with AI assistance.”

   “You must be transparent in disclosing when and how AI is used in any decision-making processes.”

   “You must not use any AI tool: to replace or delegate your own expertise and professional judgement; or in any way that may breach confidentiality, privacy or intellectual property obligations relating to grant applications.”

   “Examples of prohibited uses include: using AI to evaluate, assess, score, compare or rank grant applications; or uploading or otherwise disclosing any grant application content to an AI tool.”

   “You may use AI tools to access information or improve language, provided that: no grant application content or related confidential or personal information is entered; and the AI use does not substitute for your evaluative judgement.”

   “You must make sure your use of AI accounts for the protection and security of data, as well as upholds privacy, confidentiality and intellectual property obligations.”

   “Examples that may be acceptable include: help with grammar or spelling of text you have written; drafting generic administrative wording (e.g. standard phrases)”